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Email Signature

All ILTexas employees are required to use the ILTexas email signature template.

Below, you can see an example of the email signature template. Click on the button to get your copy of the template. Once you have opened the template, follow the steps below.

Email Signature Template

• Your ILTexas email signature reflects the district, not you as an individual.
• Do not use pictures, quotes or taglines in your email signature other than what has been provided and approved by ILTexas.

Outlook Desktop App (Windows or Mac)

  1. Open Outlook.
    Launch the Outlook app on your computer.

  2. Go to the File Menu (Windows only).

    • Click File in the top-left corner.

    • Select Options from the menu.

    • In the new window, choose Mail from the sidebar.

    • Click Signatures…

    (Mac users: Skip File. Go directly to Step 3.

  3. Open the Signature Settings.

    • Windows: Under "Mail," click Signatures…

    • Mac: In the top Outlook menu bar, click Outlook > Settings > Signatures

  4. Create or Edit Your Signature.

    • Click New to create a new signature.

    • Or select an existing signature to update it.

    • Use the editor to add your name, title, contact info, and formatting (bold, links, images, etc.).

  5. Assign the Signature to Your Email Accounts.

    • Choose the default signature for New messages and Replies/forwards under your email account.

  6. Click OK or Save to apply your changes.

Outlook Web Browser (Outlook on the Web)

  1. Go to Outlook on the Web.

  2. Open Settings.

    • Click the gear icon ⚙️ in the upper-right corner.

  3. Navigate to Signature Settings.

    • In the settings window, select Account > Signatures.

  4. Edit or Create Your Signature.

    • Type or paste your signature in the editor.

    • You can format text, add links, and insert images or logos.

  5. Set When to Use Your Signature.

    • Choose whether to automatically include your signature on new emails, replies, or both.